PROCEDURE FOR SUBMISSION OF PROPOSALS FOR IAU SYMPOSIA TO BE HELD IN 2007

As of 2006, the IAU will end its IAU Colloquium Series. For the year 2007 and later the IAU will accept proposals for IAU Symposia, about nine per year.

The IAU welcomes proposals for 2007 IAU Symposia, following the rules and guidelines.

Should IAU members wish to propose an IAU Symposium for the year 2007, the following procedure applies:

Observe the Rules and Guidelines for IAU Scientific meetings.
Observe the Time Line of Due Dates as given below.

Thus, the first step is: send a one-page Letter of Intent (LoI) to the IAU Assistant General Secretary (AGS), before 15 September 2005. The LoI should provide:

the title of the intended symposium,
the name(s) of the foreseen SOC chairperson(s),
the desired Coordinating IAU Division for the intended symposium,
the venue and the preferred dates,
a short list of topics (up to 10).

Last step: submit your final proposal to the IAU Proposal Web Server before December 15, 2005.

Should you have any question about this matter, please feel free to consult the AGS, Karel A. van der Hucht, SRON Netherlands Institute for Space Research, Sorbonnelaan 2, NL-3584 CA UTRECHT, The Netherlands.

TIME LINE OF DUE DATES FOR SUBMISSION OF PROPOSALS FOR IAU SYMPOSIA IN 2007

15 September 2005	Due date for proposer to submit a Letter of Intent (LoI) to the AGS. LoIs will be posted on the IAU web site.
	Informal consultation of proposers with Presidents of relevant IAU Divisions (DPs), IAU Commissions (CPs) and/or IAU Working/Program Groups (W/PGPs).
15 December 2005	Due date for proposer to submit to the IAU Proposal Web Server the final proposal and a .zip file containing scientific rationale, draft programme, tentative speakers list, and a brief report of the consultation with DPs, CPs and/or W/PGPs.
15 January 2006	DPs receive from AGS a paper copy of all proposal material.
1 March 2006	Due date for DPs' reviewing, ranking and comments via IAU Proposal Web Server, in consultation with Division OC, CPs and W/PGPs.
15 March 2006	Due date for AGS to make DP evaluation summary available to DPs, preparing for a teleconference and final ranking.
1 April 2006	Due date for AGS to send all proposal material and DP evaluation report to IAU-EC.
1 May 2006	Final selection by IAU-EC.
15 May 2006	AGS informs all proposers, DPs, CPs, W/PGPs of final selection.

Mark Birkinshaw